← Back to HC1.Dev

Orchestra

Workflow App

Platform Features

Event Applications

  • Publish events with application windows and deadlines
  • Multiple applicant types, subtypes, and categories
  • Seat capacity tracking with real-time availability
  • Custom multi-step application forms with file uploads
  • Status pipeline: pending → accepted → approved / waitlisted / declined
  • Sponsor listings per event

Grant Programs

  • Create grant programs with categories and budgets
  • Application forms per grant with custom questions
  • Budget controls: min/max request amounts
  • Review pipeline: pending → in review → awarded / declined
  • Disbursement tracking with decision messages
  • Sponsor and donor recognition pages

Public Website Builder

  • Customizable home page with banner, sections, or custom HTML
  • Event and grant listing pages with filtering
  • Sponsor showcase and donation pages
  • Contact forms, privacy policy, terms of use
  • Brand colors, logo, favicon customization
  • Cookie consent and accessibility notices

How the Workflows Connect

Event Application Workflow

Publish Event → Applications Open → Review & Select → Confirmed / Waitlisted

Grant Application Workflow

Publish Grant → Applications Accepted → Review & Score → Awarded / Declined

Member & User Portal

Public Registration → Member Account → Submit Applications → Track Status

Admin & Operations

Dashboard

At-a-glance counts for events, applications, payments, and new contact messages. Upcoming events and pending tasks front and center.

Application Review

Full application detail with all answers, uploaded files, and decision history. Status changes are logged with notes.

Payment Tracking

Track pending and partial payments with outstanding balances. Supports Givebutter and other payment partners.

Role-Based Access

Granular permissions system with custom roles. Super Admin, event manager, reviewer — each gets only what they need.

Audit Log

Every action recorded — who did what, when, and from where. Searchable by action type, entity, or user.

Integrations

Google Drive for document storage and PDF export. Turnstile CAPTCHA for spam protection. SMTP email with test sending.

Built for Reliability

Security

  • Passwords stored as bcrypt hashes — never visible to anyone
  • Sensitive settings encrypted at rest (SMTP credentials, API keys)
  • Two-factor authentication with TOTP for member accounts
  • CSRF protection on all forms via session tokens
  • Rate limiting on API endpoints and authentication routes

Compliance & Privacy

  • Built-in cookie consent notice with customizable text
  • Privacy Policy and Terms of Use pages (platform + organization sections)
  • Optional policy agreement requirement for new accounts
  • Only essential cookies — session and security tokens only
  • No advertising, tracking, or cross-site cookies

Interested in Orchestra?

Orchestra is available for deployment as a managed service. Tell us about your organization and we'll put together a clear plan.